Position: Estimating Administrator
Status: 13-month contract
Location: Dartmouth, NS
Lindsay Construction is a company of engineers, contractors, and managers, active in civil, industrial, and building construction throughout the Atlantic Provinces. We have been in business since 1959 and have earned a reputation for performance and quality work.
Headquartered in Dartmouth, Nova Scotia, Lindsay Construction is ISO registered and has been named one of Canada’s Best Managed Companies! For more information please visit our website at www.lindsayconstruction.ca.
Reporting to the Chief Estimator, the Estimating Administrator assists and supports the Estimating department through the tender process. This position is responsible for the overall administrative support for the Estimating department, through the maintenance of correspondence, documents, and databases. The Estimating Administrator works closely with various members in the organization to ensure accuracy and completeness throughout the tender process.
Accountabilities include, but are not limited to, the following:
- Sort, file, locate, and retrieve documents according to established filing systems, as well as, keep records of items filed and removed (electronic and hard copy).
- Assist in the initial planning and scheduling of construction projects through preparation of the tender documents.
- Maintain databases, (CRM and SmartBid).
- Participate in CRM document control system for leads, opportunities, estimates, and proposals.
- Assist the Estimating team with subcontractor coordination and organization.
- Assist Estimating team on confirming all applicable subcontractors on each project.
- Regularly monitor various websites and news outlets to identify potential opportunities.
- Provide Lead Qualification Group with the essential documentation and information to make a fully informed evaluation of opportunities.
- Arrange details and documents for meetings (room bookings, catering, teleconference, invitations, agendas, etc.).
- Perform word processing requirements (meeting minutes, letters, memos, monthly reports, etc.), obtain approval, and distribute documents as required.
- Develop reports and complete data entry from historical data.
- Review requests for proposals and support the development of proposal templates.
- Manage and communicate confidential information, ensuring privacy at all times.
- Create/maintain spreadsheets and presentations.
- Book travel arrangements (air, hotel, vehicle).
- Download, organize tenders, and create invite to distribute to subcontractors.
- Responsible for having Bid Bonds signed, sealed, and delivered.
- Meet requirements for Canadian Government Security Clearance.
The ideal candidate will meet the following criteria:
- Bachelor’s degree or diploma in a related field, or equivalent combinations of education and relevant experience will be considered
- Proficiency using Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Proven ability to work under pressure, prioritize tasks and meet deadlines for normal functions and special assignments.
- Ensure confidentiality of sensitive information.
- Provide clear communication, both verbally and in written form.
- Provide effective multi-tasking and prioritization skills.
- Strong time management, organizational, and scheduling skills.
All applications are strictly confidential.
If you are interested in this career opportunity, please forward your résumé, in confidence, to firstname.lastname@example.org and reference NS200225CB in the subject line of your email. Applications will be accepted until Friday, March 13th at 5:00 pm (AST).
We thank all applicants for their interest, however only those selected for an interview will be contacted.