Project Administrator

Nova Scotia – Trenton | Branch Office

Build the Future with us!

We build relationships. We build Communities. We build the Future. At Lindsay Construction, we have been growing the communities of Atlantic Canada for over 60 years and we want you to join us! Be part of something great and feel the impact you make on the community you live in.

Reporting to the Senior Project Manager, the Project Administrator will provide support to the project team as assigned.

Position Benefits
Here’s why we think you’ll love working at Lindsay:

  • Flexible working hours throughout the year (early “Lindsay Fridays”)
  • Competitive salary
  • Annual Incentive Plan
  • Employee Health Benefits
  • Group RRSP with 4% matching
  • Annual health and wellness reimbursement
  • Frequent social and community-based events
  • Opportunities to collaborate closely with senior personnel and other departments

Position Responsibilities
Here’s what your day-to-day looks like:

  • Coordinate submittals and gather all close-out documents including record drawings, warranties for Operating and Maintenance Manuals
  • Meet with project team for handover
  • Ensure submittals are reviewed by appropriate persons, stamped, and returned efficiently
  • Import project schedule and coordinate tasks with submittal items
  • Maintain accurate and up-to date record logs (for drawings, Vendor/Subcontractor list, Requests for Information (RFI), Contemplated Change Notices (CCNs), Change Orders (COs), site directives), track and record responses through Jonas and Prolog, and advise project team
  • Prepare and distribute documentation to subcontractors, clients and architects as required (e.g., shop drawings, change orders, requests for pricing, request for information)
  • Prepare and distribute meeting minutes
  • Create and maintain project files and binders
  • Assist with the preparation and distribution of monthly reports as required
  • Archive project binders, drawings, and relevant documents for closed jobs
  • Print and help maintain drawing for the project team
  • Establish and maintain contractor contact list

Job Requirements
Our ideal candidate has the following:

  • 3- 5 years of experience coordinating commercial construction projects
  • Related technical diploma or relevant experience
  • Experience within the construction industry
  • Experience with Jonas and Prolog
  • Intermediate-level computer skills with Microsoft Office
  • Ability to respond to inquiries or complaints from customers, suppliers, sub-trades, and members of the business community
  • Excellent oral and written communication skills
  • Strong organizational, decision-making, and time-management skills
  • Strong attention to detail and ability to reprioritize tasks according to timelines
  • Exceptional teamwork and interpersonal skills

How to Apply:

Please use the link provided to apply. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

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